A Comprehensive List Of Export Documents For All Your Business Needs

The chances are that your sales channel has risen in your own country such that there are demand and request for you to deliver globally of your goods or services. Chances also are that you either are now or soon will be working to expand your wings for some of those customers. And while there’s a lot to talk about the export world, there are some shortcomings that are hard to ignore.

The one obstacle as an exporter you have to overcome has to fill the necessary documents wrongly. The critical aspect of having the accurate and essential report can’t be down-sized.so if you are a beginner or have been in the industry for some time e and you find the process quite exhaustive and demanding, hire an expert who can!
Still with the rising of the industry at a higher rate as compared to yesteryears- technology has made the process easier and thus the diversification to fit the demands of other countries. So now go back through your paperwork and make sure you have:

Below is the list of export documents. 

Commercial Documents

To be successful in the global trade arena, you must have the first mandatory papers and comply with them. Often quoted that there’s more to records than the trade itself in the export field. Heres how you can avoid having those large losses.

•    The commercial invoice, a summary of the whole procedure from the first to the last step.

•    A quotation made by you as the exporter describing the type of goods and services, quantity and quality, terms of sales, delivery and payment and the prices.

•    The contract is showing the agreement between you and the buyer showing all the transactions legally.

•    Insurance certificate confirming that all the goods ready for shipment are insured

•    Packing list is clearly stipulating how the products have been packed.
Transport Documents

With a variety of shipment and freight forwarders at your disposal, it is vital to have a clear way of communicating and building trust for effective transport requirements.

•    A shipping order(S/O) summarizing the needs of the shipper and the cargo details given by the identified shipper company.


•    Bill of lading that is ready after the S/O, involving a legal understanding between the buyer and the carrier showing possession of goods by the buyer on delivery.

•    Sea waybill that is non-negotiable and happens between one who is shipping and one who is carrying.

•    Air waybill, a non-transferable receipt for air transport evidencing delivery of goods and their carriage condition.

•    Shipping guarantee made by a consignee or the importer's bank guaranteeing responsibility for any loss occurred to the shipping company.

Financial documents
 
•    The draft made by you with no conditions requiring the importer to pay a certain amount of money at a later date.

•    Documentary credit earned as a request by the buyer showing its undertaking to pay a certain amount of money to the seller.

•    Trust receipt to help release given goods to the receiver by the bank.

Government Documents
 
Transporting goods to a foreign country, you have to meet some regulations set aside by the relevant government. Relevant documents include; export license and export declaration, landing certificate, certificate of origin, delivery verification form, foreign customs invoice among others.

Since it involves trade between two countries documentation is complicated, extensive and all-time necessary in every single export phase!